IP Now — our all-round web solution for your optimised IP management
Are you looking for a fast “out of the box” solution for your team in the cloud? With the highest level of security and all the functions required for global collaboration and the central processing and management of your industrial property rights?
IP Now was created from 35 years of experience in the administration and management of Intellectual Property. But IP Now is more than professional web-based IP management software.
IP Now has files, automatic terms, documents, form letters – everything an IP management system needs. It also allows you a totally new way of collaboration and communication by integrating portals, chat, notifications and tasks.
As a cloud-version, IP Now enables fast and easy handling of all processes in decentralized organizations and via home office no matter what device you use (PC, Mac, tablet).
IP Now reflects your business processes even better and more simply – regardless of whether you’re a law firm or corporate.
IP Now — the cloud-based
IP management software
IP Now supports the work of all those involved in the IP process.
Our networked apps ensure that you can quickly access your files, documents or terms and complete your tasks. And from there, you can of course reach all further data and information of relevance in the system. Discover a completely new, simple way of navigating through your intellectual property rights.
A client-independent web solution with no maintenance or installation expenses and no additional server costs
Optimum support for your work with documents through integrated document management system (DMS)
Targeted performance of your intellectual property processes through connected apps
Easy and quick communication exchange with integrated chat and email
Secure and reliable IP management: hosted, made and serviced in Germany
Continuous expansion of functions based on current requirements through agile software development
In the process, we guarantee that your data and
documents will be handled securely through:
- operating in a German data centre with the relevant certificate ISO27001
- encryption of all relevant server data carriers incl. all data and backups
- regular penetration tests by an external company
- a separate database per IP Now customer
- encrypted client server communication with https
- encryption of password with AES
- assignment of processing rights per user depending on the task
- automatic audit trail for all activities
Discover how IP Now helps you to manage your intellectual property rights
All
Chat on the file
Documents
Patents
Tasks
Terms
Trademarks
IP NOW BASIC FUNCTIONS
App Structure
Networked apps for targeted access to files, documents, terms or tasks. Depending on the task at hand and your current focus, it’s easy to get into IP Now quickly and navigate to the next topic.
Intellectual property rights
Patents, trademarks and designs for national, international and regional procedures including Unitary Patent. Two-party proceedings and third-party property rights.
Conflicts
Conflict files for managing court proceedings as plaintiff or defendant. With special nomenclature, conflict types, status and special document types.
Domains
Domain files for administration of own and 3rd party domains.
Files
General files for managing contracts, research results, etc. Clear pre-defined structure aligned with status of procedure and information.
Licences
Administration of licence agreements, configuration of licence direction (licencing in/out and cross licencing). Administration of relevant fields: licence type, subject matter, terms, status and relevant IP rights.
Terms
Manual and automatic generation of terms for files (incl. individual client configuration). Statutory terms and official dates in Germany, Europe and WIPO. Clear presentation of terms in the Terms app. Direct access from the term to the file or task. Specific list for annuities and renewals. Customized reminders based on due dates.
Tasks
Manual and automatic generation of tasks for files, documents or terms. Different view and presentation of tasks using Kanban, grid or timeline. Direct link to files, terms and documents.
Documents
Generate documents from a file, assign or upload documents to single or multiple files. Multi upload via drag & drop and multiple downloads. Edit documents without the need to download them (WebDAV). Bookmarks and annotations shown in the document.
Search
Powerful search capabilities including full text search in all documents, general search across the entire workspace and app-specific search of files, documents, etc.
DMS
Built in document management system with versioning capability. Avoidance of storage conflicts in multi-user operation through checkout/check-in function.
Inbox
Integration of own and group mailbox via Exchange or IMAP, to automatically assign emails to files based on the file number.
Online Filing
Interfaces with German Patent and Trademark Office (DPMA) and EPO for electronic registration.
Chat about the case
Real-time communication on a file or document with the possibility to define groups per case from IP Now. Access every chats irrespective of their age.
Notifications
Notification of user on new tasks or enquiries about files/documents/terms. Option to choose how frequently and via what channel (within IP Now and/or by email) the notification is to be sent.
OPS interface for document import
Interface to the Open Patent Service of the EPO for downloading PDF documents (publication documents) within a file.
Dynamic links
Dynamic generation of links to the databases of the offices: Patents (Espacenet, European Patent Register, Patentscope, DPMARegister, DEPATISnet); Designs (DPMA, EUIPO, WIPO); Trademarks (eSearch plus, eRegister, Madrid Monitor, DPMARegister); Publications in the IPscreener app (Espacenet).
Contacts
Administration and management of legal entities and persons. Add different addresses (billing‑, mail address, etc.) and roles. Centralised switching on and off to managing the payment of fees for all of the client’s files.
Actions
Automatic generation of terms or form letters from the system.
Cloud
No need to install software on your PC/tablet if browser (Chrome/Firefox) and software for processing documents (Word, Adobe Acrobat, etc.) are available. Client-independently.
Reporting
Organisation and user specific report creation and management. Generate and share report in your workspace with access to entire data set in your system. Exportation of reports as .csv-file or as Excel-file including embedded pictures.
Dashboard
Pre-defined and customisable dashboard widgets to determine key figures for invention disclosures, patents, trademarks and designs. Integration of self-defined reports and their depiction as list, grid or chart.
Multilingual capability
User interface in two languages, German or Englishi ncluding different date formats. Set preferred language in your personal user profile. Recipient’s language is considered when generating documents or emails.
Roles and rights
Pre-defined roles for relevant operations can be assigned to specific users. Definition of permission groups, that can be combined individually.
Form letters
Generation of emails or Word documents from templates can be adapted to fit specific client´s requirements.
OPTIONAL ADDITIONS OF IP NOW
2‑Factor
Authentication
Sending an access code per text message (SMS) for 2‑factor authentication to a self-deposited mobile phone number.
4‑Eyes principle
Definition of 4‑eyes tasks for automatic or manual generation of tasks. Visual marking of files, deadlines and documents with pending 4‑eyes tasks.
Maintenances
Generating instruction letters for annuities and renewals for 3rd parties (foreign agent, IP service provider, DPMA and EPO).
Electronic mailbox for EPO and DPMA
Embedding of DPMA and EPO electronic mailbox items, to assign documents (office actions, notices, etc.) automatically or manually to the files.
Decisions
Mapping of internal decision making processes (annuities, renewals, subsequent filings, validations and nationalisations/regionalisations).
Term
reminders
Reminder tool for creating single and list reminders (via email and letter) in a batch process, based on individual client settings. Bulk-download and automated email dispatch. Automatic invoice generation for terms.
Services
Manual or timer operated recording of performed services including time expenditures, date, performing person and kind of service as well as assignment to a file. Management of individual hourly rates.
OPS interface
for Data import
Import of missing bibliographic data for published patents for own and 3rd party patents. Automatic file creation for single 3rd party patents or the complete patent family.
Inbound mail processing
Structured process of handling incoming mail (emails and documents). Joined review and processing of incoming documents in a team. Assigning predefined tasks and a responsible person to the document
Invoices
Creation and administration of incoming, outgoing and cancellation invoices for files incl. foreign currency management. Conversion and sending as PDF file.
Remunerations
Recordation of inventors’ shares, licence factors and revenues. Calculation of remunerations based on lump sum, licence analogy, licence and operational savings.
Client
portal
Online access for clients to IP portfolio for data and document exchange. Assignment of tasks directly to clients. Assignment of tasks directly to clients.
Invention
portal
Standard invention portal as a companywide inventor platform for submitting invention disclosures and interacting with the patent department.
Further
portals
By request, implementation of further web portals, such as order or information portals.
SEAMLESS INTEGRATION TO IP SERVICE PROVIDERS
Pavis
Online interface to PAVIS Connect for transmission of annual fees and maintenance with real-time visualisation of the file status and transmission of the expected costs. Register, update, cancel and delete files in batch. Import of electronic PAVIS invoices. Export of files in XML-specific PAVIS format.
Clarivate
Online interface for transmission of annual fees and maintenance with review and verification of the data by Clarivate. Retrieval and import of invoices (invoice data including invoice documents) with the option of an automatic term processing. Retrieval of estimated costs as well as discrepancies reported by Clarivate or payments to be made for a file.
IPscreener
Online interface to IPscreener for efficient, textbased, AI-supported patent researches with read and import options of research results.